Privacy Statement for Ellis University

Your privacy and the privacy of others are important to Ellis University (“Ellis”). In particular, we believe that a vibrant learning community depends on maintaining a trusted user environment. As such, Ellis University is committed to providing a clear and specific description of its policies to protect the privacy of its students and other users. By using the ellis.edu website (the “Site”) and entering your information, you consent to our collection and the use of that information as described below. In general, any information we collect from our users is for the internal use of Ellis University (“Ellis”) and Capital Education, which operates the Site and provides other services to Ellis, except as described below. Any material changes to our policy will be reflected on this page so that you are always aware of the information we collect and how we use it.

Sources and Uses of User Information

Each time a visitor comes to the Site, information is collected from the visitor or user to improve the overall quality of the Site. We use your IP address to help diagnose problems with our server, and to administer the Site. Your IP address is used to help identify you and to gather broad demographic information. Our Site may use cookies to keep track of your visit to our Site. "Cookies" may be used to tailor content specific to your interests, to save your password so you don't have to re-enter it each time you visit our Site, and to track which areas of the Site are most popular with our users. With most Internet browsers, you can erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored on your computer. Because cookies are used on our Site to provide certain functionality to registered users, if you disable cookies through your browser preferences, some features of the Site as well as Ellis courses may not work properly.

Some of our Site's registration and other forms may also ask users to give us demographic and contact information (like name and e-mail address), unique identifiers (like social security number), financial information (like account or credit card numbers), and demographic information (like zip code, age, or income level). You may also provide such information to your enrollment advisor or Advisor for them to register you on the Site or to enroll you in a course. We may use such information to send you information about our programs and services, check financial qualifications, bill for course enrollments, verify identity or to maintain student records. You may also voluntarily provide additional information to us. If you do not want your personal information collected, please do not give it to us. You will only receive general mailings from us if you provide us with your contact information or become a student. Any time after providing us with your contact information, you may opt out of our contact list and choose not to receive future mailings at any time by sending an email to your enrollment advisor or to admissions@ellis.edu. If you are a student and do not wish to receive mailings other than those related to your participation as a student, please notify your advisor or learnerservices@ellis.edu.

If you are a student at Ellis University, you may have additional rights under United States Federal law. Please consult Ellis Student Handbook or the annual notification under the Family Educational Rights and Privacy Act for further details.

We may also be compelled to surrender personal user or customer information to United States or other legal authorities withoutexpress user consent if presented with a court subpoena or similar legal order.

Aggregated user information is used by Ellis University, and Capital Education. In addition, certain aggregated information may be reported to United States and other regulatory agencies, as may be required by law, and accrediting bodies. This aggregated information cannot be used to personally identify or contact a specific individual.

If you provide information to Ellis University through an Internet portal or other website, you should also consult privacy policy of the portal or website, since that policy may also apply to your information.

In the event of a violation of the terms and conditions of use of this Site or a violation of any restrictions on use of materials provided in or through this Site, we may disclose personal user information to our affected business partners or legal authorities.

We do not collect information at our Site from those we actually know are under 13, and no part of our Site is structured to attract anyone under 13. If a child has provided us with personal information, we ask that a parent or guardian of the child contact us at admissions@ellis.edu if they would like the information submitted by a child deleted from our database. We will use all reasonable efforts to delete such information from our database.

Learning Community

Our policies regarding privacy as well as our operating procedures are designed to limit participation in Ellis University courses to students, their specific faculty, and other staff of Ellis University, and Capital Education who are responsible for quality delivery of the courses. We may use and share course discussions, deliverables and evaluations on an anonymous basis with third parties with whom we do business, or for marketing purposes, without tying them to particular students.

It is not our standard practice to make student work product available to employers. However, if your employer is paying all or part of the cost of your enrollment in any Ellis course, upon your request and authorization, we may make available to your employer progress reports relating to your participation in such program or course and notify your employer whether or not you have successfully completed a course, and the grade you received in the course. We will not provide such information automatically. It is your responsibility to notify us of your employer’s practices and its requirements, and to provide us with any additional authorization we need to release any information your employer may require as a condition to providing financial support for your enrollment in an Ellis program or course.

Links to Other Sites

Our Site contains links to other websites. Some of these sites offer products and services, including textbooks and other course materials. Ellis University is not responsible for the privacy practices or the content of any third party websites, including those for which we may provide a link on our Site. Any information provided by a user to such third party sites is subject to the privacy practices of that third party and not those of Ellis University.

NACElink Network©

Ellis University’s (EU) Career Development Office (CDO) provides career management tools and resources to students and employers to enable students to secure employment while enrolled and after graduation. EU’s CDO provides access to the NACElink Network© web site, which is owned and operated by the National Association of Colleges and Employers (NACE). As a member of the NACElink Network©, EU’s CDO provides Symplicity Career Services Manager (CSM) software, a web-based system hosted by NACE for posting jobs, maintaining user data and documents (i.e. resumes). EU’s CDO and NACE are committed to maintaining the privacy of personal information provided by students, alumni and employers as participants of the Career Development Office. Collection and access to student information is governed by campus and federal policy under the Federal Family Education Rights and Privacy Act (FERPA).

NACE receives and collects personal identifiable information about a student/alumni participant, (name, contact information, demographic information, academic history, employment history, etc.) via NACElink Network© after the participant registers for services and uploads resumes, cover letters, and other documents containing personal information. NACE takes precautions to protect the participant’s information. When participants submit sensitive information via the Web Site, the information is protected both online and off-line. In addition, the job seeker and employer data is password protected, so only the participant can access this information. All personally identifiable information collected by NACE is stored in limited-access servers. NACElink Network© uses firewalls and has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, and alteration of the information under NACE’s control.

NACE does not screen the jobs posted on the NACElink Network©. Therefore, EU students are encouraged not to disclose personal information such as social security numbers, credit card numbers or other private information. If you become suspicious of an employer posting or correspondence that asks for such information, please report this to Ellis University’s Career Development Office immediately at careerdevelopment@ellis.edu.

Public Forums

Our Site may make use of chat rooms, forums, message boards, and/or news groups. Please remember that any information that is disclosed in these areas or in course deliverables that you submit becomes public information and you should not disclose any personal information that you would not be comfortable having made generally available. Nor should you disclose any information about your employer if there is any chance the information might be proprietary or confidential information of your employer.

Security

Please note that no data transmission over the Internet is 100% secure. As a result, we cannot guarantee the security of the information that you transmit via our online services.

Changes to Policy

As Ellis University grows and technology evolves, this policy may need to change. We will notify you of changes to this policy by posting the revised policy on this Site. If the changes represent a material departure from our current practices with respect to the use of personally identifiable information, the changes will be posted on this page thirty (30) days prior to taking effect.